Dissertation Defense Checklist
Step 1 -
Apply for graduation via Albert before the deadline, which is
posted on the department's
All of the necessary forms are posted online, please review the
Doctoral Dissertation Submission Guidelines in detail.
Step 2 - Submit a preliminary copy
of your thesis to the GSAS Office of Student
Affairs through online
Dissertation Submission System. They will be checking primarily
Step 3 -
Send Santiago Pizzini (firstname.lastname@example.org)
a list of the proposed members
of your defense committee for approval by the
Department Chair and the Director of Graduate Studies for the Ph.D. program.
He will inform you of their decision.
The committee is to be made up of at least five qualified
members. At least three members must be full-time faculty in GSAS. Other
members must be submitted for approval, so please attach their CV to
your request. Three members of the committee are designated as readers
(the remaining ones being auditors), and must approve the dissertation.
The advisor must be part of the committee and serve as a reader.
Step 4 -
Submit copies of your thesis to the readers.
Step 5 -
Ask Santiago for reader sheets and
defense form after receiving confirmation of the approval of the Chair and DGS.
It is your responsibility to make sure that the dissertation readers
confirm their approval of your written thesis prior to the defense.
The readers may communicate their approval via email prior to the defense, however
the signed reader sheets, must
be returned to Santiago no later than the day of the defense.
Step 6 -
Once Santiago has
received all three reader approvals,
he can announce the defense. The announcement must precede
the defense by at least one week.
For the announcement, email Santiago inforiming him of the date and time
you have arranged with your committee,
and the thesis title and abstract. Santiago will reserve a room.
*NOTE re. room reservations:
You should check out the room you will be using
in advance, reserve whatever equipment is necessary through the
department office (room 305), and make sure that you know how to
operate that equipment before the defense.
Step 8 -
At the conclusion of the defense, make sure the
committee members sign the defense form, and return it
plus the reader sheets to Santiago.
Step 9 -
Email your thesis to
Step 10 -
Give Santiago in room 325 CIWW a single-spaced,
double-sided, unbound hardcopy
of the final thesis for the CIMS library.
Step 11 -
Before you leave town, please e-mail Santiago
information about your employment:
address, phone, your position and its expected duration
(e.g., if it's an academic position, let Santiago know whether
it's tenure-track or a post-doctoral or visiting position).
If you know your new email address, give Santiago that as well.
Note that substantial lead time is required for scheduling
a defense during the summer session.
Re. copyrighting: it is recommended for your own protection that
on the page immediately following the title page, you type the
`Copyright' followed by a lower-case letter `c' surrounded by a circle
followed by the year followed by your name followed by the statement
"All rights reserved." (You can check just about any textbook or
novel to see a sample of how this is done.)
| contact email@example.com