V22.0004 Computers in Principle and Practice

New York University: Fall, 2004

Assignment 2:
Word & Photoshop: Creating a Newsletter

Description || What to turn in || The Style Sheet || Email Instructions || Footnotes

Assignment 2:

Use Microsoft Word X to write a newsletter on a topic related to computers (including hardware, software, the Internet, computers in industry, etc.) in order to research and explore material in the Principles side of this course.

Here are some of the requirements on the formatting and style of your newsletter:

In addition, you should use styles in this report as follows:

Since this is the final Word assignment for now, you should use as many of the things you know how to do in this assignment. In other words, try to show us everything you know how to do in Word !! The tradeoff between good design and use of everything you know how to do should err on the side of showing the grader what you know how to do. It should still look as good as possible under this consideration...but do feel free to show off!!

Inventiveness and ingenuity are encouraged and will be appropriately rewarded!!

What to turn in.

In brief, you will hand in several printouts, and email your newsletter to your section's Grading Email Address.

A. Put all of the following into an envelope big enough so that the papers do NOT have to be folded.
You should write your name, section number, assignment number, and the filename of the newsletter you emailed on the outside of the envelope and insert the following:

1) A printout of your newsletter with handwritten indications of where each style is in effect. The printout does not have to be in color!!
2) A printout of the styles (your style sheet) (File/Print/Microsoft Word/Styles)
3) A screen shot (see below) of the first page of your document with the styles showing in Normal View along the left-hand side

B. Email your Word Newsletter to the Grading Email Address (see below) for your section. (Do NOT send it to your teacher's personal email address!!)

4) Your Word Newsletter must be readable in Word X format for the Macintosh
5) So that we can more easily keep track of all of the files, the file name must be in the format: asgn2_+ last_name + first_initial. Thus, if your name is "John Doe", your file name should be:
Try to keep your file at or under 1 MB in size. (That is, it should not be longer than 1024 K or 1,048,576 bytes long. To check this, point at the file, and in the Finder choose FILE:GET INFO: GENERAL INFORMATION)
7) Send an email that includes your name and section number, and the attached file to your section's Grading Email Address. Instructions on how to attach a file from your home.nyu.edu account are below. The address to send your email to is:

Here are the email addresses for assignment submission for the various sections:

Read the following statement very carefully

Contrary to popular rumor, you do NOT have to print out the final version in color; you may print it in black and white! (But if you prefer to print it in color and you have access to a color printer, that is fine.)

C. Be sure to keep your Word document as we will use it in future assignments!!

How to Print out the Style Sheet and Screen Shot

1. To print out the style sheet, select FILE:PRINT, and then in the dialogue box, choose "Microsoft Word" and in the box below it choose "STYLES" rather than "DOCUMENT".

2. Also, print a picture of the screen showing the first page of your newsletter along with the text and styles. (This picture should include the left-hand column containing the style names.)

- To do this on the Mac: Have the Word document open to page 1 so it is displayed on the screen. Hold down the keys Command + Shift + 4 and a small cross-bar (looking like a plus sign or + will appear). Then, hold down the Control key and drag the plus sign out to highlight the part of your screen containing the Word document. This places a picture of your screen in the clipboard. Now, you can open a new document in Word and then select "paste" from the edit menu to paste the screenshot inside the Word document. Print this page from Word.

- To do this on the PC: Have the Word document open to page 1 so it is displayed on the screen. Press the PRINT SCREEN button (usually on the upper-right-hand corner of the keyboard). This will place a picture of your screen on the clipboard. Then go back to Word and start a new page or a new document. Select EDIT then PASTE and a picture of your screen should appear. Print this page.

How to Attach Your Assignment to an Email Message

1. Log into your home.nyu.edu account, and choose "Read/Send Mail" as you normally do.

2. Click on "compose" and type in your section's Grading Email Address (as per above list). Your subject line should read "Assign 2 - Your Name" In the body of the message, be sure to put your name, social security number of section.

3. Now, click on "Attach." A window will open up that will allow you to "Browse" and find your file. (Again, your file name should be in the format "asgn2_doe_j.doc" Once your have found your file, click on "open" and you will be returned to the Attach File Window. Click the "Attach" button, and your file will be uploaded to your account. Note that this may take some time if your file is large, especially if you are communicating using a modem!

4. Click the "Send" button.

5. Here is a further step you may want to do: Your home.nyu.edu account keeps a folder with all of your "Sent" messages. You may want to delete this message sometime after you send it since it will be so large. To do this, click on "Folders" in the home.nyu menu bar, and then select the "Sent" folder. Check the box next to the message you want to delete, and choose "Delete". This will free up space on your account. Note that if you absolutely want to delete it immediately and permanently from your account, you have to also go to Folders/Trash, and choose to "Empty Trash"

Notes on the Footnotes and Bibliography:

Here are some examples of the MLA standards for citing electronic publications. These are from Joseph Gibaldi's MLA Handbook for Writers of Research Papers (MLA: New York, 1999). Remember that it is just as important to cite electronic publications when you quote someone else's material as it is to cite hardcopy and other materials. Other information is available at the MLA site as well as from the Bobst librarians.